How to request information as a public authority

This form replaces the Section 29(3) Data Protection Form which has become redundant by virtue of new data protection legislation.

It is used by organisations as a means of making a formal request to the council for personal data where disclosure is necessary for the purpose of the prevention or detection of crime or the apprehension or prosecution of offenders your request places no compulsion on us to disclose this information, but should provide necessary reassurance that a disclosure for these purposes is appropriate and in compliance with the Data Protection Act 2018 (DPA) and the General Data Protection Regulation (GDPR), most relevantly the exemption for law enforcement is that within the DPA 2018 at Schedule 2 Part 1 (Crime & taxation: general).

Section one

• Please provide your name, job title and organisation to enable us to identify you as a person with statutory authority to make a request under the exemption
• Please include the address, a secure email address and a telephone number to allow us to contact you or forward the information once a decision has been made. The secure email address must be from a secure email platform such as GCSX, CJSM or PNN
• If you do not have a secure email address then please contact our Information Governance Officer on 01455 255745

Section two

• Please specify the information you are looking for and, where known, any other details which would enable us to locate the data, (for example, the team the individual has had contact with, where the data is likely to be held or the dates when the individual was in contact with us)
• Please state the law you require the information under, this will provide us with a legal basis for processing your request
• You can attach any additional documents which may help us to locate the information, or identify
  the data subject. Please tick the attachments box where indicated if you are sending any
  additional information
• For the purposes of crime prevention, apprehension or conviction of an offender the requested
  information should relate to a specific individual. This exemption must not be used for ‘trawling’
  information and these requests will be refused

Section three

• Please supply details of the offence. Where you are unable to specify the offence please tick the
  appropriate box. This should only be used where it is likely to prejudice the case as this
  information can aid the decision-making process
• Please give reasons why the information is necessary
• Please also state under what powers you are requesting the information
• We reserve the right to withhold data if sufficient grounds for applying an exemption are not provided

Section four

• Please state how you would like to receive the information. The most convenient, secure and
  preferred method is via secure email platforms such as GCSX or CJSM
• We can provide information by alternative means but this may result in delay releasing the
  requested information. If you wish to collect the information then we will require sufficient
  identification (for example, an ID badge or a warrant card)
• When we receive a completed form we will assess whether or not this information will
  be released. We will endeavour to provide the information you have requested as soon as
  possible

Section five

To request information, please fill in the contact form

If you choose a downloadable version; when you have filled out the form, post it securely to the Information Governance Officer, Hinckley & Bosworth Borough Council, Hinckley Hub, Rugby Road, Hinckley, Leicestershire, LE10 0FR (mark the envelope ‘Private & Confidential’)

Failure to complete the form is likely to delay the process of obtaining the information. Please note that the final decision to release the requested information is held by us.

Last updated: ‎18‎/‎01‎/‎2024 ‎11‎:‎28‎