About the Events Buddy
What the Events Buddy provides
The Events Buddy provides guidance for all stages of planning and organising your event safely, whilst taking into account the exact nature and size of your event.
This guidance will be of real benefit to you as an event organiser, helping to ensure events are run successfully, and that residents and visitors to Hinckley and Bosworth have the opportunity to access high quality events.
Topics covered include:
- Ambulance and first aid
- Event and traffic management
- Environmental impact
- Information and welfare
- Procedure for lost children
- Risk assessments
- Key contacts
What you need to do
As an event organiser, you are responsible for determining what you need to adopt from the Events Buddy to make your event successful, and what isn't relevant to your event.
The only mandatory requirement is for you to provide Hinckley & Bosworth Borough Council with an event notification form if your event meets one of the following criteria:
- More than 500 people
- Have a VIP or military presence
- Has a highway or community impact
This event notification form will be forwarded to the event safety group so they can be made aware of your event. We will then let you know what permissions and licences you may need to apply for.
When we receive your event notification
We will forward it to the event safety group so that they can be made aware of your event. We will then let you know what permissions and licences you need to apply for and it will prompt you to consider the key areas involved in running your event.
Temporary event notice (TEN)
You'll need to apply for a TEN where your event will have a maximum of 499 in attendance and any of the following apply:
- You want to have a pay bar
- You intend to provide entertainment to the wider public
- You intend to charge to raise money for your event
This is a notice to Hinckley & Bosworth Borough Council and the police that you are planning to have an event. Generally, the police will only object to a TEN on the grounds of crime and/or disorder.
A minimum of 10 working days' notice prior to the event taking place is required by the council and police, however we recommend applying one month prior to the event to avoid disappointment.
Environmental requests for vendors:
- No plastic straws
- Use recyclable plates/bowls and cutlery
- No black plastic
- Vendors are to take away with them their own generated waste please
At our events, there is always recycling bins as well as general waste bins available. When purchasing any products or materials for events, we consider the impact on the environment: items will be eco-friendly and re-useable where possible and we will not purchase any black plastic or items that cannot be recycled or re-used.